Executive Assistant

Overall responsibility to provide direct support to the Commercial Director in all administrative and organizational matters in an efficient and effective manner. This includes managing schedules, coordinating meetings, handling correspondence, and ensuring the smooth operation of the departments. Key Responsibilities Support the Commercial Director and provide additional support to ensure that company goals and objectives are accomplished and that operations run efficiently Maintain and refine internal processes that support high-ranking executives companywide and coordinate internal and external resources to expedite workflows Manage communication with employees by liaising with internal and external executives on various projects and tasks Plan and orchestrate work to ensure that priorities are met, organizational goals are achieved, and best practices are upheld Maintain leads, create workflows, formulas, reports & trackers in CRM Organizing, filing, and maintaining documents, records in a systematic manner Create detailed PowerPoint presentations, spreadsheets, and formatting documents Coordinating and managing special projects as assigned, ensuring timely and successful completion Liaise with the Zoho developer to implement effective systems that enhance the company's operational efficiency Uphold and enhance the company's reputation Actively participate in committee meetings, promote ideas and suggestions Ensure to complete CBC academy and all other internal trainings Attributes & Skills Time management and ability to meet deadlines Capable with multi-tasking in a deadline environment Effective written and verbal communication skills Competency in Microsoft applications including Word, Excel, and Outlook Excellent administration and secretarial skills Discretion and confidentiality of information is must Proficiency with office productivity tools and an aptitude for learning new software and systems Experience and Education 5+ years of experience as an executive assistant, personal assistant, or similar role Excellent MS Office knowledge and Zoho application Stellar written and oral communication skills Basic project management and coordination skills preferred